Faculty & Staff
NOTE: This chart is intended to be used as a reference for Virginia Tech Department of Chemistry employees only.
| Task | Responsibility | Contact | Notes |
|---|---|---|---|
Key requests | Kate Foiles | 231-5392, katefoiles@vt.edu | Keys are borrowed and must be returned when the graduate or leave the department. All students must have the Key Request form singed by supervising faculty member. |
| Key code requests/issues | Kate Foiles | 231-5392, katefoiles@vt.edu | |
Conference Room Reservations | Kate Foiles Kezia Johnson | 231-5392, katefoiles@vt.edu 231-2876, keziajo@vt.edu | Dav 283, 225, 480E — Hahn North: Atrium, 200, 300, 400, 402 — Hahn Hall South: Adrium, 2109 — Gen Chem Conference Room (DAV 109) Reservations managed on Outlook calendars. |
Key checkout for conference Rms | Front office Kate Foiles | 231-5391 231-5392, katefoiles@vt.edu | Can be picked up 9-5, required for all rooms except DAV 225 and HHS 2109 (key code) |
Maintenance requests | Kenny Smith | 540-200-5953, kesmith7@vt.edu | Door lock battery changes, facilities issues |
Swipe card access to buildings | Kate Foiles | 231-5392, katefoiles@vt.edu | |
Recitation room and exam review session room reservations | Kezia Johnson Shami Arachchige | 231-2876, keziajo@vt.edu 231-4878, arachsm@vt.edu | Dav 120, 220, 320 |
Events to be held in general classroom-reservations | EMS Web App | Classroom(s) needed for seminar, group, exam, or student event | |
Assigned classroom changes | Amy Kokkinakos Joli Huynh | 231-4239, amyk@vt.edu 231-8225, jolih@vt.edu | Undergraduate Classees Graduate Classes |
Receiving or shipping packages | Sharelle Carbaugh | 231-7795, sfdillon@vt.edu |
|
Campus Mail | Kate Foiles | 231-5392, katefoiles@vt.edu |
|
Undergrad students | Amy Kokkinakos
| 231-4239, amyk@vt.edu
| Undergraduate: force adds, teaching load, timetable, SPOT evaluation information, recruitment, orientation, textbook ordering, data collection, ACS reports |
Undergrad internships and Career Advising | Tim Saarinen | 231-6629, tsaarinen29@vt.edu |
|
Graduate students | Joli Huynh Alan Esker | 231-8225, jolih@vt.edu 231-7206, aesker@vt.edu | Graduate: force adds, teaching load, timetable, SPOT evaluation information for GTAs, recruitment, orientation, data collection
|
Lab safety training | Drew Murphy | 231-2089 |
|
Travel reimbursements | Cyndi Stacy | 231-3383, cdstacy@vt.edu |
|
Purchase reimbursements | Cyndi Stacy | 231-3383, cdstacy@vt.edu |
|
P-Card purchases | Cyndi Stacy | 231-3383, cdstacy@vt.edu |
|
| Records Management | Cyndi Stacy | 231-3383, cdstacy@vt.edu | Records destruction/shredding request email to Cyndi to coordinate |
Effort Reporting (PARs) | Tina Lawrence | 231-1545; tinalaw@vt.edu |
|
Post Award Grants Management | Tina Lawrence | 231-1545; tinalaw@vt.edu |
|
HokieMart access requests | EMillie Shephard | 231-1180, eloope@vt.edu | Email requests to EMillie |
HokieMart ordering issues, cancellation, encumbrances | EMillie Shephard | 231-1180, eloope@vt.edu | Email request to EMillie |
| HokieMart receiving | EMillie Shephard Stockroom | 231-1180, eloope@vt.edu 231-2046, sfdillon@vt.edu | |
Poster printing | Syd Morgan Kate Foiles EMillie Shephard | 231-1938, sydm24@vt.edu 231-5392, katefoiles@vt.edu 231-1180, eloope@vt.edu | 1st contact printer Backup printer Backup printer and biller |
Website design | Syd Morgan | 231-1938, sydm24@vt.edu | Email Syd with any changes. |
Undergrad/graduate test copying/test scanning | Kezia Johnson | 231-2876, keziajo@vt.edu | All printing must be done in black and white because it is cheaper per page than color. Special exemptions do apply |
Main Office copier maintenance | Kate Foiles — DAV 480 Kezia Johnson — DAV 109 | 231-5392, katefoiles@vt.edu 231-2876, keziajo@vt.edu |
|
Wireless, wired access requests | Mike Del Grosso | 231-8257, mdelgrosso@vt.edu |
|
Mac, PC, TV, or Audio issues | Mike Del Grosso Steve Breeding | 231-8257, mdelgrosso@vt.edu 231-8142, steve23@vt.edu |
|
Office supply orders | Kate Foiles Kezia Johnson Cyndi Stacy | 231-5966, katefoiles@vt.edu 231-2876, keziajo@vt.edu 231-3383, cdstacy@vt.edu | 1st contact Backup Backup |
Service Center Billing | EMillie Shephard | 231-1180, eloope@vt.edu | NMR, Surface Analysis, Chromatography, X-Ray lab, Poster printing |
| Stockroom | Sharelle Carbaugh | 231-7795, sfdillon@vt.edu | |
Fixed assets | EMillie Shephard | 231-1180, eloope@vt.edu | Audits, location and condition updates, tagging, Surplus |
Items for Surplus | Kenny Smith EMillie Shephard | 540-200-5953, kesmith7@vt.edu 231-1180, eloope@vt.edu | Online submission process, green stickers kept on literature stand in Main Office
|
Department Deposits/checks | Cyndi Stacy EMillie Shephard Cindy Gautier | 231-3383, cdstacy@vt.edu 231-1180, eloope@vt.edu 231-3286, cindyg@vt.edu | All checks received must be logged in, and given to EMillie for deposit |
HokieMart order approvals | Tina Lawrence (1st Approver) Tom Bell (alternate) Cindy Gautier (2nd Approver) | 231-1545, tinalaw@vt.edu 231-8226, tbell@vt.edu 231-3286, cindyg@vt.edu |
|
Human resources | Leslie Cherry-Marshall | 231-3574, lmcherry@vt.edu | Payroll, paychecks, new hires, job postings, work/lab related injuries |
Grant proposals | Tom Bell Nicholas Agud | 231-8226, tbell@vt.edu 231-2751, nagud@vtedu |
|
| Effort reporting (PARS) | Tina Lawrence | 231-1545, tinalaw@vt.edu | |
| Post Award/Grant Management | Tina Lawrence | 231-1545, tinalaw@vt.edu |
Contact Information
Organization Code: 004200
Mail code: 0212
Fax: 540-231-3255