Faculty & Staff

NOTE: This chart is intended to be used as a reference for Virginia Tech Department of Chemistry employees only.

Task	Responsibility	Contact	Notes
Key requests	Kate Foiles EMillie Shephard	231-5392, katefoiles@vt.edu 231-1180, eloope@vt.edu	Keys are borrowed and must be returned when the graduate or leave the department. All students must have the Key Request form singed by supervising faculty member.
Conference Room Reservations	Kate Foiles	231-5392, katefoiles@vt.edu	Dav 283, 225, 480E, Hahn North 200, 300, 400, 402 Reservations managed on Outlook calendars.
Key checkout for conference Rms	Kate Foiles	231-5392, katefoiles@vt.edu
Maintenance requests	Kenny Smith	540-200-5953, kesmith7@vt.edu	Clogged drains, rooms too hot/cold
Swipe card access to Davidson	Kate Foiles	231-5392, katefoiles@vt.edu	Email requests to Kate
Recitation room reservations	Kezia Johnson Shami Arachchige	231-2876, keziajo@vt.edu 231-4878, arachsm@vt.edu	Dav 120, 220, 320
Events to be held in general classroom-reservations	Registrar’s Office	csep1@vt.edu	Classroom(s) needed for seminar, group or student event
Assigned classroom changes	Amy Kokkinakos	231-4239, amyk@vt.edu	Exam room changes
Receiving or shipping packages	Sharelle Carbaugh	231-7795, sfdillon@vt.edu
Campus Mail	Kate Foiles	231-5392, katefoiles@vt.edu
Undergrad student stuff –	Amy Kokkinakos	231-4239, amyk@vt.edu	Force adds, timetable, SPOT evaluation information. Undergraduate recruitment, Undergraduate orientation, Textbook ordering
Undergrad internships and Career Advising	Tim Saarinen	231-6629, tsaarinen29@vt.edu
Graduate student stuff-	Joli Huynh Alan Esker	231-8225, jolih@vt.edu 231-7206, aesker@vt.edu
Lab safety training	Drew Murphy	231-2089 drewmurphy23@vt.edu
Travel reimbursements	Beth Kast	231-3383, bkast1@vt.edu
Purchase reimbursements	Beth Kast	231-3383, bkast1@vt.edu
P-Card purchases	Beth Kast	231-3383, bkast1@vt.edu
Effort Reporting (PARs)	Tina Lawrence	231-1545; tinalaw@vt.edu
Post Award Grants Management	Tina Lawrence	231-1545; tinalaw@vt.edu
HokieMart access requests	EMillie Shephard	231-1180, eloope@vt.edu	Email requests to EMillie
HokieMart ordering issues, cancellation, receiving	EMillie Shephard	231-1180, eloope@vt.edu	Email request to EMillie
Poster printing	Kate Foiles EMillie Shephard	231-5392, katefoiles@vt.edu 231-1180, eloope@vt.edu	1^st contact printer Backup printer and biller
Website changes
Undergrad test copying/test scanning	Kezia Johnson	231-2876, keziajo@vt.edu	All printing must be done in black and white because it is cheaper per page than color. Special exemptions do apply
Test printing/copying	Kate Foiles	231-5392, katefoiles@vt.edu	All printing must be done in black and white because it is cheaper per page than color. Special exemptions do apply
Main Office copier maintenance	Kate Foiles Kezia Johnson	231-5392, katefoiles@vt.edu 231-2876, keziajo@vt.edu	www.MyRicoh.com
Wireless access requests	Larry Jackson	231-8257, ljackson@vt.edu
Mac, PC, TV, or Audio issues	Larry Jackson Steve Breeding	231-8257, ljackson@vt.edu 231-8142, steve23@vt.edu
Office supply orders	Kate Foiles Beth Kast	231-5966, katefoiles@vt.edu 231-3383, bkast1@vt.edu	1^st contact Backup
Service Center Billing	EMillie Shephard	231-1180, eloope@vt.edu	NMR, Surface Analysis, Chromatography, X-Ray lab, Poster printing
Fixed assets	EMillie Shephard	231-1180, eloope@vt.edu	Audits, location and condition updates, tagging, Surplus
Items for Surplus	Kenny Smith EMillie Shephard	540-200-5953, kesmith7@vt.edu 231-1180, eloope@vt.edu	Online submission process, green stickers kept on literature stand in Main Office
Department Deposits/checks	EMillie Shephard Cindy Gautier	231-1180, eloope@vt.edu 231-3286, cindyg@vt.edu	All checks received must be logged in, and given to EMillie for deposit
HokieMart order approvals	Tina Lawrence (grants) Tom Bell (alternate) Cindy Gautier - Director	231-1545, tinalaw@vt.edu 231-8226, tbell@vt.edu 231-3286, cindyg@vt.edu
Human resources	Leslie Cherry-Marshall	231-3574, lmcherry@vt.edu	Payroll, paychecks, new hires, job postings, work/lab related injuries
Grant proposals	Tom Bell	231-8226, tbell@vt.edu

Contact Information

Organization Code: 004200

Mail code: 0212

Fax: 540-231-3255

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